Administrative Assistant, Office Manager

ATLAS Space Operations connects humanity through space, driving valuable and actionable changes here on Earth. Leveraging Freedom™, our proprietary communications platform, ATLAS provides secure and scalable global satellite communications. Freedom™ is powerful and adaptable, providing services for government agencies and private sector clients, while also supporting ground networks outside of ATLAS.

ATLAS has been recognized as #1 on the World Teleport Association’s Fast 10—a ranking of the fastest-growing teleport operators in the world— and placed #102 on the Inc. 5000, rounding out our success by taking #15 among software companies. Unique to ATLAS is our position on the Vet100, a subset of the Inc. 5000 that highlights the fastest-growing veteran-owned companies in America. This recognition carried special importance for the ATLAS team, many of whom are veterans of our nation’s military.

ATLAS is looking to hire someone to perform basic daily office management functions while assisting the ATLAS leadership team as a team oriented individual who is capable of multitasking to broadly support ATLAS business objectives, regardless of the exact role or function which needs to be performed.

Responsibilities:

  • Develop and sustain local office vendor relationships and order supplies
  • Maintain shipping and receiving logistics between supply chain/vendors and ATLAS facilities, worldwide
  • Lead and maintain internal ATLAS shipping policies and procedures
  • Identify and resolve data gaps in asset database; lead recurring asset record audits; Manage and update asset database as needed to support business operations
  • Support Human Resources with new hire general office orientation, onboarding procedures and communication of health policy
  • Maintenance of ATLAS calendar events, meeting coordination, office gatherings, media visits, etc.
  • Coordination of gift items and delivery for Clients
  • Assist leadership team with administrative responsibilities and tasks
  • Make company travel arrangements for industry conferences
  • Maintain bios on co-founders and internal subject matter experts

Skills / Qualifications:

  • Experience with managing multiple tasks simultaneously and quickly adjusting to changing priorities
  • Experience in managing emails, calendars, and schedules
  • Well honed written and verbal communication skills
  • Aptitude to understand and adopt online collaboration tools and design/program management applications
  • Demonstrated ability to work effectively with others, particularly in teams
  • Strong work ethic and flexibility to work as required to meet company milestones
  • Self-motivated, detail-oriented and organized with excellent time management skills
  • US Citizenship

Additional Information:

  • Location: This position requires reporting to ATLAS headquarters located in Traverse City, MI.
  • Benefits include competitive salary, medical, dental, and retirement programs; highly flexible vacation policy.
  • Military veterans and spouses are highly encouraged to apply.

ATLAS is committed to cultivating and preserving a culture of inclusion and connectedness, and we are proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.